Financial highlights From the Chairman From the Chief Executive
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DIRECTORS' REPORT | ||||||||||||||||||||||||||||||||||||||||||
REVIEW OF BUSINESS, PRINCIPAL ACTIVITIES AND RESULTS An interim dividend of 5.95p net per Ordinary share was paid on 20 August 1999. A second interim dividend of 9.10p net per Ordinary share, in lieu of the final dividend, will be paid on 6 April 2000 to Ordinary shareholders on the register on 24 December 1999. Directors' responsibilities It is also the directors' responsibility to ensure that adequate accounting records are maintained; to safeguard the assets of the Company and the Group; to maintain a system of internal financial control; and to prevent and detect fraud and other irregularities. Board of directors The Board meets regularly, normally eight times throughout the year. It retains full and effective control over the Company and monitors the executive management. The Board is supplied in a timely manner with information in a form and of a quality appropriate to enable it to discharge its duties. Board meetings follow a formal agenda and the Board has a formal schedule of matters specifically reserved to it for decision. The Company Secretary and Finance Director are responsible for ensuring that applicable rules and regulations are complied with and that Board procedures are followed. All directors have access to the advice and services of the Company Secretary and, if required, external professional advice at the Company's expense. All directors are subject to election by shareholders at the first opportunity after their appointment. Pursuant to the Company's Articles, currently the nearest number to but not exceeding one third of the Board must retire each year by rotation. In practice, all directors are required to offer themselves for re-election at least every three years and, as part of the changes to be made to the Company's Articles at this year's Annual General Meeting, this practice will be reflected in the Articles. A D A W Forbes, M P Green and Sir Sydney Lipworth will retire by rotation and offer themselves for re-election at this year's Annual General Meeting. A D A W Forbes and Sir Sydney Lipworth are non-executive directors. A D A W Forbes is a member of the audit, nomination and remuneration committees. M P Green is an executive director and Chairman of the nomination committee. Sir Sydney Lipworth is Chairman of the audit committee and a member of the nomination and remuneration committees. None of the retiring directors has a service contract with the Company. Profiles of the directors offering themselves for re-election at this year's AGM appear on page 30. Non-executive directors Directors' interests
*or date of apppointment
Audit committee The Company's audit committee meets at least four times a year to monitor the accounting policies, internal controls and financial reporting of the Group. The duties of the audit committee also include keeping under review the scope and costs of audit and the nature and extent of non-audit services provided by the auditors. The external auditor attends all the meetings and has direct access to the committee Chairman. Nomination committee Remuneration committee The Company's Chairman and Chief Executive assist the committee except in relation to matters specifically concerning their own remuneration. The committee does not retain a firm of remuneration consultants, but seeks professional advice on an ad hoc basis. The remuneration report of the Board can be found on pages 35 to 40.
Carlton recognises the importance of strong corporate governance and fully endorses the Principles of Good Governance and Code of Best Practice encompassed in the Combined Code ("the Code") issued by the London Stock Exchange in June 1998. Throughout the accounting period the Company has complied fully with the provisions set out in Section 1 of the Code, other than in respect of the appointment of a senior independent non-executive director and the notice period for one of the directors. The ways in which the Company applies the principles of the Code, together with explanations for the two areas of non-compliance, are described in the Directors' report including the remuneration report. Internal financial controls Control environment - clear management responsibilities are established for the executive directors and the directors of each of the operating companies. These are laid down in the Company's Management Policies. Risk management - operating company management have a clear responsibility for the identification of risks facing each of the businesses, and for putting in place procedures to mitigate and monitor risks. Each operating company is required to prepare a risk assessment which is reviewed by the internal audit function. The executive directors together with the rest of the Board monitor this process. Information and control systems - the Group has a comprehensive process of annual budgets and detailed monthly reporting together with weekly cash reporting. The annual budget of each operating company is reviewed by the executive directors and the Board approves the overall Group budget as part of its normal responsibilities. Monitoring system - the financial controls are monitored by management review, the internal audit function and by the audit committee. All operating companies are required to certify to the Board that a comprehensive system of financial controls was in place throughout the period. The audit committee has reviewed the effectiveness of the internal financial controls of the Group for the period from 1 October 1998 to 30 September 1999. Based on normal business planning and control procedures, the directors have a reasonable expectation that the Company and the Group have adequate resources to continue in operational existence for the foreseeable future. For this reason, the directors continue to adopt the going concern basis in preparing the accounts. Relations with shareholders Substantial shareholdings Conversion of Preference shares Annual General Meeting A resolution to reappoint PricewaterhouseCoopers as auditors will be proposed at the Annual General Meeting. The Group does not follow any particular code on payment practice. Operating businesses are responsible for agreeing the terms and conditions under which business transactions with their suppliers are conducted and making those suppliers aware of the terms of payment. It is Group policy that payments to all suppliers are made in accordance with the agreed terms, provided that the supplier is also complying with all relevant terms and conditions. Trade creditor days of the Company for the year ended 30 September 1999 were 19 days, based on the ratio of Company trade creditors at the year-end to the amounts invoiced during the year by trade creditors. The Group made charitable donations of £1.4m in the year but no political donations. In the context of the proposed merger of the company with United News & Media plc, as at 4 January 2000 (being the latest practicable date prior to the publication of this document), there have been no material changes in any information published by, or on behalf of, the Company on or after 26 November 1999, save as disclosed in this document. |
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